Senior Administrator – Company Secretary

Job title:

Senior Administrator – Company Secretary

Company

Ogier

Job description

Senior Administrator – Company SecretaryDepartment: Corporate & RORA Services – Ogier GlobalEmployment Type: PermanentLocation: IrelandDescriptionOgier Global (Cayman) Limited is looking for an Ireland based experienced, organized professional with a passion for delivering superior client service in the field of meeting support. The Senior Administrator – Company Secretary provides comprehensive and confidential services to the immediate team of Directors and client entities, ensuring that they, and the clients of Ogier Global (Cayman) Limited are fully supported and receive the highest level of client service.Key Responsibilities

• Transaction management, to include the coordination and scheduling of monthly and quarterly Board, Committee and Shareholder meetings, attending either in person or via telephone
• Draft and finalize detailed, accurate minutes for distribution to Directors/Investment Managers in line with best practice and regulatory requirements
• Create and maintain a detailed schedule of upcoming meetings whilst maintaining a focus on timelines, including the creation and distribution of meeting notifications, agendas, correspondence, ratification items and board packs
• Manage post-meeting actions efficiently and accurately whilst ensuring files and records remain current
• Maintain minutes and corporate records, facilitate client access to the statutory records and minute books and other relevant documents through our secure online portal, Ogier Connect
• Liaise closely with, and establish working relationships with the Directors, client entities and their service providers (where appropriate) in verbal, written and electronic correspondence to ensure timely delivery of a high quality of service
• Respond to queries from clients and service providers in a timely manner
• Record billing details in database and create invoices as necessary
• Provide assistance to Managers and internal Directors to ensure client portfolios are compliant
• Facilitate the smooth running of board meetings from inception to completion, including attending and opening meetings
• Participate in internal projects in relation to the maintenance and recording of meeting support related information

Skills, Knowledge and Expertise

• 3-5 years’ meeting support experience
• Highly proficient in spoken and written English
• Fast and accurate typing skills with attention to detail – audio and copy
• Strong experience drafting articulate, accurate meeting minutes within prescribed deadlines is essential
• Experience in working to tight reporting deadlines and meeting demanding client obligations;
• Demonstrates ability to effectively liaise with third parties including clients
• Excellent organisational skills, with a disciplined approach to documentation
• Ability to efficiently manage own time and effectively prioritise workflow
• Experience in drafting professional correspondence
• Administrative and document management experience
• Ability to adhere to the highest level of confidentiality at all times
• Proficient in MSOffice and Microsoft applications, including Outlook and Teams

Expected salary

Location

Ireland

Job date

Wed, 30 Oct 2024 08:28:15 GMT

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