Distribution Manager

Job title:

Distribution Manager

Company

Clinigen

Job description

We’re looking for a proactive and collaborative Distribution Manager to oversee the smooth running of our busy European Distribution Centre and play a key part in managing our team and supporting our pharmaceutical clients’ critical supply chains.Key Responsibilities:Warehouse Management

• Oversee the daily workload and performance of warehouse operations in accordance with the business’ requirements and KPI’s.
• Ensure successful collaboration with the wider EDC team and other internal BU/support function stakeholders to support smooth receiving, storage, and dispatch processes.
• Develop and oversee a schedule of adherence metrics for key compliance activities in the warehouse e.g. inbound, outbound, returns process
• Support and monitor PPM schedule adherence and the management of contractors on site
• Act as SME for the equipment and monitoring systems on site including BMS, HVAC & Elpro
• Support shipping validation scheduling/execution requirements

Distribution Logistics

• Support the team with advice on planning and executing last-mile deliveries with adherence to regulatory requirements.
• Oversee shipment tracking and support issue resolution related to delays or non-conformities.

Compliance & Continuous Improvement

• Ensure site adherence to GMP/GDP standards and internal SOPs across all supply chain activities.
• Identify opportunities for operational efficiency and lead on improvement initiatives in collaboration with other internal/external stakeholders for the site and wider group
• Proactively manage work on QMS records including ensuring that non-conformances, change records and CAPAs are actioned and resolved in good time.
• Support documentation updates including new SOP generation.
• Lead the EDC site audit readiness program and audit tours as required.
• Strictly adhere to all company safety policies and act as a H&S champion, proactively supporting new and existing safety programs

Demand & Resource Planning

• Work closely with the Planning Manager to assist in forecasting demand in collaboration with clients and internal stakeholders.
• Support site resource planning and allocation to meet service levels and client KPIs.
• Implement on the floor visual tools to enable the day to day resource management across Inbound and Outbound.

Inventory Management

• Site oversight for monitoring stock levels, reorder points, and shelf-life-sensitive products, working closely with the Inventory team
• Participate in cycle counts, stock reconciliation, and inventory optimization activities.
• Become a system SME on Oracle to comfortably troubleshoot and resolve issues

People Management

• Build and manage a high-performing, collaborative team that works in line with the Group’s values at all times
• Provide direction and guidance to direct reports in managing their daily work priorities and that of their teams
• Ensure the appropriate level of resource and expertise is in place and that this is structured in the most effective way to deliver the strategy
• Support the Distribution Director with the site people plan, to include:

• Ensuring that the team have clear objectives and development plans in place
• Planning for talent management, succession planning and retention
• Providing regular feedback to direct and indirect reports
• Proactively address underperformance
• Recognise and celebrate success on a team and individual level
• Ensure all training is complete on time.
• Ensure effective communication of key messages to the team from across the Group

Requirements

• Demonstrable experience working in a warehouse or manufacturing environment
• Bachelor’s degree in Business, Supply Chain Management, Engineering or STEM subject
• Prior experience of working to GDP/GMP standards is advantageous
• Previous experience in the pharmaceutical or healthcare logistics sector is desirable for this role
• Demonstrable people management experience, with a willingness to support developing teams, is essential
• Previous ERP systems experience, particularly Oracle, is advantageous for this position
• Excellent communication skills, both written and verbal, with the ability to build stakeholder relationships at all levels
• Strong analytical and problem-solving skills
• Attention to detail and commitment to maintaining high operational standards.
• Proficiency in Microsoft Excel, Word and Power Point
• Ability to work independently and collaboratively as part of a team.
• Proactive and motivated approach, with a view to implement continuous improvement and best practice processes

Benefits

• 27 days holiday, plus public holidays
• Annual discretionary bonus scheme
• Pension contributions & Life Assurance scheme
• Annual salary review
• Enhanced Employee Assistance Programme
• Shopping discounts with retailers
• Long service awards
• Recognition scheme & employee of the year awards

Expected salary

Location

Santry, Dublin

Job date

Fri, 27 Jun 2025 22:54:27 GMT

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