Administrative Assistant

Job title:

Administrative Assistant

Company

Job description

Embassy of Brazil in Helsinki is hiring an Administrative Assistant. The contract will be for an indefinite period, with a probationary period of six (6) months, in accordance with Finnish legislation.The work week is 37,5 hours from Monday to Friday during office hours at the Embassy premises.DUTIES AND WORKING CONDITIONSThe Administrative Assistant may perform tasks in administration and consular services of the Embassy, including:
-Processing of administrative and consular documents;
-Use of software such as word processors, spreadsheets, management systems
-Contact with authorities, agencies and institutions in Finland and Brazil;
-Drafting letters, reports, memoranda, and institutional emails;
-Help organizing events of the Embassy;
-Processing visas, passports, civil registrations, notarial documents, voter registration
and military enlistment;
-Organization and distribution of physical and electronic correspondence;
-Public service (in person, by phone and electronically);
-Assistance to Brazilian citizens in situations such as hospitalization or detention.REQUIREMENTS FOR THE POSITIONa.minimum age of 18 years;
b.if not holding Finnish nationality, must have regular migration status in Finland, with
permission to work and registration with the local social security system (Kela);
c.familiarity with the living conditions, language, culture and customs of Finland;
d.proof of a minimum education equivalent to completed Brazilian high school;
e.fluency in spoken and written Portuguese and English;
f.knowledge of the Finnish language;
g.proficiency in word processing programs, spreadsheet creation, image editing software,
e-mail communication and information search;
h.physical and mental conditions suitable for performing the duties of the position.Differentiating factors considered in the profile analysis and interview:-Experience or strong knowledge of accounting;
-Experience in public service by phone, e-mail or in person;
-Experience in administrative tasks;
-Communication skills with the public and authorities;
-Skills in planning and task performance;
-Ability to adapt, teamwork and initiative skills;
-Punctuality, politeness, and professional conduct;SALARYThe gross monthly salary is €2,580.00, subject to mandatory deductions required by Finnish legislation.APPLICATIONSApplication period will be open from April 11, 2025, to April 27, 2025. Interested parties
should send an email with the subject “PS-AA 01/2025” to , with the following documents:
-Certificate of legal residence and permission to work in Finland
-Copy of the high school diploma;
-Updated CV (in Portuguese or English);
-Supporting documents demonstrating qualifications and experience;
-Declaration that the applicant does not hold any public office/position in Brazil (Annex I),
for Brazilian nationals.Brazilian candidates must also present:Proof of military service discharge, for male candidates;
Electoral discharge certificate, available from the website of the Superior Electoral Court (TSE).STAGES OF THE HIRING PROCESSThe process will consist of three stages, with a maximum score of 100 points:
a)First stage (April 28 to May 4): Document and curriculum analysis (eliminatory): 35 points
b) Second stage (May 16): Written test in Portuguese (15 points) and English/Finnish (15 points), with text translation (eliminatory and classificatory)
c)Third stage (June 5 and 6): Individual interview, evaluating profile and fluency (eliminatory and classificatory): 35 points.The tests and interviews will take place in person at the Embassy: Itäinen Puistotie 4 B 1, 00140 Helsinki, from 10am to 12:30pm.Candidates who get at least 70 points in total will be considered approved. Those who get less than 10 points in any language in the second stage will not proceed to the third stage.
Candidates will receive the results of each stage and instructions for the next stage via email.The preliminary and final results will be published on the Embassy of Brazil in Helsinki website (helsinque.itamaraty.gov.br). The final result will be released on June 18, with the contract starting on July 1, 2025.You can see the full announcement of the position on the Embassy’s web page:PORTUGUESE:ENGLISH:FINNISH:

Expected salary

€2580 per month

Location

Helsinki

Job date

Wed, 16 Apr 2025 07:55:22 GMT

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