Administrative Assistant 40%-50%

Job title:

Administrative Assistant 40%-50%

Company

EPFL

Job description

MissionThe GALATEA Laboratory is looking for an administrative assistant to support Prof. Yves Bellouard in the administrative and financial management of his research lab.Main duties and responsibilities

• Accounting management of the lab’s budget, grants and third party funds (e.g., salaries, expenses, credit card, purchases, budget forecasting, financial reporting)
• Staff administration (e.g., HR follow-up, employment contracts, welcoming joiners etc.)
• Organization of visitors’ venue (logistics, travel and accommodation)
• Organization of conferences, seminars and travel of collaborators
• Expenses and credit card management and follow-up
• Provision of general support and logistics to the lab
• Communication (web, presentations, social media) of the lab

Profile

• Full proficiency in both French and English is mandatory (both written and spoken)
• Computer proficiency with a very good command of Excel, Word, PowerPoint, Outlook, etc.
• Confident and precise with budget organization and accounting
• Ability to interact with all levels of faculty, staff and students in multicultural/international environment
• Self-driven, good sense of organization and initiative, rigorous and attention to detail
• Commercial background or education (Maturité gymnasiale or commecial school diploma)
• Previous experience as an administrative assistant; a previous experience at EPFL is a strong asset

We offer

• A dynamic and multicultural working environment in an internationally renowned multidisciplinary institution
• Attractive working conditions
• Possibilities of further education

InformationsContract Start Date : Ideally June 2025 (before or after to be discussed depending on availability)Activity Rate Min : 40.00Activity Rate Max : 50.00Contract Type: CDIReference: 1450

Expected salary

Location

Lausanne

Job date

Sun, 23 Feb 2025 05:15:55 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsineu.net) you saw this job posting.