Administrative Assistant (English and Russian/Ukrainian are required)

Job title:

Administrative Assistant (English and Russian/Ukrainian are required)

Company

U Trust Insurance Agency

Job description

Imagine working in a company where structure is respected, initiative is valued, and every detail matters. At U Trust Insurance Agency LLC, we’re building a professional, reliable team to support our operations across 31 U.S. states – and we’re looking for an Administrative Assistant who can bring clarity, consistency, and smart coordination into our day-to-day work.This is not a narrow support role. You’ll be working across all departments – from Sales to Customer Service to HR – helping different teams stay organized, on schedule, and focused. As we continue to grow, we need someone who can take ownership of the administrative flow and help the company run smoothly behind the scenes.Who we’re looking forWe need someone who:Can manage calendars, meetings, and reminders without missing a beatFeels confident using Google Sheets, Notion, Zoom, and other digital toolsCommunicates clearly, respectfully, and knows when to ask questionsIs comfortable working in a growing company with evolving processesTakes ownership of their tasks and understands the importance of follow-throughThis isn’t just about completing admin tasks – it’s about staying organized, preventing things from slipping through the cracks, and being a reliable part of the team.Key ResponsibilitiesSchedule meetings, manage calendars, and handle communication logisticsTrack to-dos, manage internal task lists, and help with prioritizationPrepare documents, reports, presentations, and emailsSupport with research, data entry, bookings, and occasional special projectsCollaborate with all teams across the company, supporting daily operations and ongoing projectsStay responsive and available during working hours (8 AM – 4 PM PDT / 18:00 – 2:00 Kyiv time)1+ year of experience as an Administrative Assistant, Project Coordinator, or similarConfident written and spoken English (B2+ minimum)Strong time management and organizational skillsProficiency with Google Workspace, Slack, Zoom, and task managersA responsible mindset, attention to detail, and ability to work independentlyWork SetupRemote, full-time, long-termWorking hours: 8 AM – 4 PM Pacific Daylight Time (Kyiv: 18:00 – 2:00)Cross-functional collaboration with all departmentsClear onboarding, supportive environmentRoom to grow into broader operational or coordination roles over timeAbout U Trust Insurance Agency LLCWe’re a fast-growing trucking insurance agency licensed in 31 U.S. states. Our team operates globally, with a strong focus on service quality, operational efficiency, and team accountability. We don’t do corporate bureaucracy – we prioritize clarity, teamwork, and real results.How to applyNo tests or long forms — just send your CV.We review every application manually. If we believe there’s a fit, we’ll reach out to continue the conversation.We look forward to hearing from you!

Expected salary

Location

Helsinki

Job date

Sun, 27 Jul 2025 03:32:25 GMT

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