Corporate Governance & Company Secretarial Associate

Job title:

Corporate Governance & Company Secretarial Associate

Company

ICON

Job description

Corporate Governance & Company Secretarial Associate – Ireland, DublinICON plc is a world-leading healthcare intelligence and clinical research organization. We’re proud to foster an inclusive environment driving innovation and excellence, and we welcome you to join us on our mission to shape the future of clinical developmentICON is looking for a Corporate Governance & Company Secretarial Associate to join our Corporate Governance team. This role supports the governance of 275 legal entities across 70+ countries. You’ll report to the Director of Corporate Governance, ESG & Deputy Company Secretary, working closely with internal teams and external advisors to ensure global compliance and best-in-class governance standards.Key Responsibilities:Prepare and file annual reports and global corporate compliance filingsTrack deadlines and ensure timely submissionsDraft board minutes, resolutions, and related documentationSupport executive share dealing processes and compliance proceduresPrepare board packs and upload materials to board portal softwareMaintain and update ICON’s entity database using Diligent Entities (Blueprint)Respond to queries from business units regarding entity recordsDraft and manage powers of attorney, handle notarisation, apostille, and embassy submissionsLiaise with auditors, advisors, notaries, and relevant authoritiesManage external advisor costs and invoice processesAssist with corporate restructurings, reorganisations, and ad hoc governance projectsMaintain organised company records and filing systemsSupport with press release filings and relevant compliance checksWhat You’ll Need:University degree (Hons) in Law, Business, Finance, or related fieldQualified, part-qualified, or actively intending to pursue qualification as a Chartered Secretary and Chartered Governance Professional through the Chartered Governance Institute (formerly ICSA).Postgraduate qualification validated by the Chartered Governance Institute is an advantage1–3 years’ relevant company secretarial or corporate governance experience preferredExcellent attention to detail and accuracy under pressureStrong organisational and multitasking skillsClear communicator with professional stakeholder engagement abilityDiscreet, trustworthy, and confident handling sensitive informationComfortable working independently and managing competing prioritiesFamiliarity with Diligent (Blueprint) software or similar tools is a plusProficient in Microsoft Office (Word, Excel, Outlook)#LI-LP1What ICON can offer you:Our success depends on the quality of our people. That’s why we’ve made it a priority to build a diverse culture that rewards high performance and nurtures talent.In addition to your competitive salary, ICON offers a range of additional benefits. Our benefits are designed to be competitive within each country and are focused on well-being and work life balance opportunities for you and your family.Our benefits examples include:Various annual leave entitlementsA range of health insurance offerings to suit you and your family’s needs.Competitive retirement planning offerings to maximize savings and plan with confidence for the years ahead.Global Employee Assistance Programme, TELUS Health, offering 24-hour access to a global network of over 80,000 independent specialised professionals who are there to support you and your family’s well-being.Life assuranceFlexible country-specific optional benefits, including childcare vouchers, bike purchase schemes, discounted gym memberships, subsidised travel passes, health assessments, among others.Visit our to read more about the benefits ICON offers.At ICON, inclusion & belonging are fundamental to our culture and values. We’re dedicated to providing an inclusive and accessible environment for all candidates. ICON is committed to providing a workplace free of discrimination and harassment. All qualified applicants will receive equal consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.If, because of a medical condition or disability, you need a reasonable accommodation for any part of the application process, or in order to perform the essential functions of a position, please let us know or submit a request .Interested in the role, but unsure if you meet all of the requirements? We would encourage you to apply regardless – there’s every chance you’re exactly what we’re looking for here at ICON whether it is for this or other roles.Are you a current ICON Employee? Please click to apply

Expected salary

Location

Dublin

Job date

Thu, 10 Jul 2025 00:55:23 GMT

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