Executive Assistant

Job title:

Executive Assistant

Company

Collins McNicholas

Job description

We are looking for a proactive and detail-oriented Executive Assistant for our client, a growing organisation with multiple businesses under a newly launched holding company. This role requires a ‘strong finisher’ who can handle diary management, travel arrangements, email and calendar coordination, document reviews, and general administrative support. A background in a legal or paralegal environment would be advantageous.Permanent contract – Dublin 2 – Hybrid workingKey Responsibilities of Executive Assistant:

• Manage and coordinate the leadership team’s diary, ensuring efficient scheduling and prioritization of meetings and engagements.
• Handle travel arrangements, including bookings, itineraries, and logistics.
• Oversee and triage emails and calendars, ensuring important communications are actioned promptly.
• Act as a gatekeeper, screening and prioritizing requests and correspondence.
• Review documents, contracts, and reports with keen attention to detail.
• Ensure follow-through on key tasks, keeping the leadership accountable on priorities.
• Support with administrative duties, including preparing presentations and reports.
• Liaise with internal and external stakeholders, maintaining professional relationships.

Key Skills & Experience of Executive Assistant:

• Proven experience in an Executive Assistant, Personal Assistant, or similar role.
• Strong organizational and time management skills with the ability to multitask.
• Excellent attention to detail and a high standard of accuracy.
• Strong communication and interpersonal skills.
• Ability to handle confidential and sensitive information with discretion.
• Experience in reviewing legal or business documents (paralegal background is a plus).
• Proficiency in Microsoft Office Suite and calendar management tools.
• Proactive, self-motivated, and able to work independently.

For more information or a confidential discussion about this Executive Assistant role, please contact Michelle Miley at 090 6450667 or via email at

Expected salary

Location

Dublin

Job date

Thu, 13 Mar 2025 23:36:53 GMT

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