Executive Assistant

Job title:

Executive Assistant

Company

UBS

Job description

Business DivisionsInvestment BankYour roleThe UBS Investment Bank team in Stockholm is looking for an experienced Executive Assistant responsible for supporting the Global Market Sales team in an intense environment, working with multiple teams and clients across several locations around the globe.We are looking for you to:

• manage and plan agendas, travel and provide full support to teams visiting the Nordics, including hotel bookings, air travel, meals and full coordination with local and international colleagues
• arrange Teams meetings, manage Outlook calendars, be the main point of contact for the travel agency
• support the sales team in keeping client records updated, as well as supporting with compliance and legal check points
• summarize meetings and produce call reports from internal sales meetings and prepare presentation reports
• process expense reports in a timely manner
• arrange conference and client events in the Nordics

Function CategoryBusiness management, administration and support, Management and Business SupportJoin usAt UBS, we know that it’s our people, with their diverse skills, experiences and backgrounds, who drive our ongoing success. We’re dedicated to our craft and passionate about putting our people first, with new challenges, a supportive team, opportunities to grow and flexible working options when possible. Our inclusive culture brings out the best in our employees, wherever they are on their career journey. We also recognize that great work is never done alone. That’s why collaboration is at the heart of everything we do. Because together, we’re more than ourselves.We’re committed to disability inclusion and if you need reasonable accommodation/adjustments throughout our recruitment process, you can alwaysContact DetailsUBS Business Solutions SA
UBS RecruitingYour teamYou’ll be working in the Global Markets team in Stockholm, directly covering the distribution team across the Nordic region.Your expertise

• proven track record in supporting at the executive level
• excellent skills at managing calendars, arrange travel and events
• strong knowledge in Office, Word, Excel, Power Point and Outloook
• experienced in handling a wide range of administrative and executive support related tasks and able to work independently with little or no supervision
• ability to interact with staff at all levels in a fast paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality
• expert level written and verbal communication skills in Swedish and English
• service orientated with a positive mindset

*LI-GBAbout usUBS is the world’s largest and the only truly global wealth manager. We operate through four business divisions: Global Wealth Management, Personal & Corporate Banking, Asset Management and the Investment Bank. Our global reach and the breadth of our expertise set us apart from our competitors..We have a presence in all major financial centers in more than 50 countries.

Expected salary

Location

Stockholm

Job date

Fri, 04 Apr 2025 07:19:10 GMT

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