Executive Assistant to Vice President of MACH Products and Global Head HR

Job title:

Executive Assistant to Vice President of MACH Products and Global Head HR

Company

Hitachi

Job description

Location: Ludvika, Dalarna County, SwedenJob ID: R0064177Date Posted: 2024-11-08Company Name: HITACHI ENERGY SWEDEN ABProfession (Job Category): Administration & FacilitiesJob Schedule: Full timeRemote: NoJob Description:The opportunityWe are looking for an Executive Assistant to support our Vice President of MACH Products and Global Head HR at HVDC. You will become the right hand of these managers and provide executive support to maintain a high level of leadership – a central and important part of our Technology development journey.You will have the joy of being the spider in the web, manage communication between upper management and employees, coordinating with internal and external executives on various projects & tasks and plan and orchestrate work to ensure that priorities are met, organizational goals are achieved, and best practices are upheld.We offer you an exciting and dynamic role with close collaboration with customers, partners, other departments and teams at Hitachi Energy both locally and globally.How you´ll make an impactMain task is to manage professional and personal service support and scheduling for the managers, including agendas, mail, email, calls, travel arrangements, client management, and other company logisticsCoordinate scheduling and extensive calendar management, as well as management of content and flow of information to senior executivesArrange internal/external events, for example travel arrangements, itineraries, accommodation, conferences, visiting speakers etc.Organize team communications and plan events, both internally and offsitePerform administrative and management support, such as Minutes of Meetings (MoM), preparation of presentations, spreadsheet creation and maintenance of administration systemsAdministration and coordination of signatures of various documents while keeping professionalism and confidentialityResearch, compile, verify and analyze information and issue special reports, presentations, organization charts, process maps, correspondence, etc. Coordinate meetings, agendas, MoM, actions and follow-upYour backgroundExperience in administrative role reporting directly to upper managementFlexible and service-minded team player willing to adapt to changes and enjoys a challengeTime-management skills and the ability to organize, prioritize and coordinate multiple projects at onceGreat written and verbal communication skills, in English and SwedishProficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systemsIt is a merit to have knowledge about and experience of working in our business systems, for example eTime, Easy Procurement, Fieldglass, MyIS, Basware, Teams events, VisioExperience developing internal processes and filing systems is also a plusWhat we offerCollective agreementFlexible working timeHealth care and wellness allowanceFantastic career possibilities within Hitachi Energy both within Sweden and globallyMentor to support you throughout onboard phaseVarious trainings and education supporting employee development​Diversified company with over 70+ nationalities working in SwedenSupplementary compensation for parental leaveEmployee Benefit Portal with thousands of discounts and perksMore benefits could be connected to this specific roleMore about usAre you ready to join Hitachi Energy for a career with no limits and a place where you can be yourself? We are ready for you.Recruiting manager Peter Lundin, , will answer your questions about the position. Union representatives – Ledarna: Frank Hollstedt, +46 107-38 70 43; Sveriges Ingenjörer: Mikael Hjort, +46 107-38 29 86; Unionen: Fredrik Holmgren, +46 107-38 21 85. Any other questions can be directed to Talent Acquisition Partner Eva Schölin, .The HVDC (high-voltage direct current) technology is a key enabler for a carbon-neutral energy system. It is highly efficient for transmitting large amounts of electricity over long distances, integration of renewables and interconnecting grids, opening up for new sustainable transmission solutions.Please find out more about our world leading technology at

Expected salary

Location

Ludvika, Dalarna

Job date

Mon, 11 Nov 2024 04:06:53 GMT

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