Executive Assistant – Vantaa

Job title:

Executive Assistant – Vantaa

Company

Specsavers

Job description

Are you a skilled and structured coordinator who enjoys helping your colleagues? Do you want to work in a forward-thinking and exciting organization?Then this might be the job for you, as we are now looking for a driven and service-oriented Executive Assistant.At Specsavers, we’re dedicated to making eye and hearing care accessible to all. As pioneers and a global leader in innovative technologies, we help people optimise their vision and hearing. We foster your expertise, welcome you into a supportive family, and propel your growth. Grounded in our collaboration, curiosity, courage, and compassion values, we strive to challenge the status quo and invite you to team up with us.Your roleAs an Executive Assistant, you will be an important support for our Country Director, management team, and support office by:

• Organizing and coordinating appointments, meetings, and events
• Taking minutes at management meetings and following up on any actions and plans
• Being responsible for our office facilities and all relevant follow-up around these
• Coordinating social events and any bookings
• Following up on relevant supplier agreements
• Assisting with translations, presentations, and internal communication
• Supporting with other tasks and project management as needed

Your new teamAt Specsavers, you’ll get more than just a job. You will join us on a journey to make eye health services easily accessible to everyone. We offer you an exciting and challenging work life and career in a company with success and ambitions. You will also be part of a workplace with a strong, unique family culture and a community that extends beyond your own department or country boarders.In addition to personal and professional development, we offer a salary package that includes good employee benefits such as eyewear and eye examination benefits, lunch, sports, culture, well-being, commuting benefits, and day off on your birthday. Beyond that you will:

• Join our global team of friendly, talented, and passionate colleagues.
• Grow in your role with free access to online learning, monthly one-on-one discussions with your manager, personalised development plans, and increased responsibility.
• We offer a fun work environment with great coffee, laughter, team events, holiday celebrations and more.

Your qualificationsWe are looking for someone with relevant experience, preferably as an Executive Assistant or in office administration. You should have good computer skills (Microsoft Office) and be excellent in Finnish and English, both verbally and in writing.As a person, you should:

• Be structured, good at planning, prioritizing effectively, and delivering within set deadlines and budgets
• Have excellent communication skills, both written and verbally
• Be proactive and self-driven, able to deliver and lead various projects from beginning to end
• Be precise and good with details, while also being able to work quickly and efficiently
• Be solution-oriented, flexible, and adaptable
• Have a consistent and positive approach, a strong service orientation, and good collaboration skills
• Have high integrity and the ability to handle confidential information

Your developmentWithin 3 months, you’ll:

• Be onboarded into our ways of working and culture
• Have gained understanding of our business
• Have gotten to know key stakeholders
• Have started to work on key tasks in your role

Within 6-12 months, you:

• Have learned how to operate in the organisation efficiently and effectively
• Run the Executive Assistant role proactively
• Work on organising larger events
• Can be the go-to-person for meetings, events and office related knowledge
• Deliver good quality support to the organisation

Further development:

• We have a strong focus on your personal development plan to make sure that your competencies and skills continue to be best in class
• You can choose a career path within Specsavers you perceive as your personal journey
• You can grow professionally in an organisation that recognises your skills and personality

We are a Great Place to Work!Specsavers is a workplace with equal opportunities for all. We are all different, just like our customers that we help every day. We treat people fairly, create an environment that respects and values differences, and recognize the role we all play in making Specsavers an even better place to work.We have been Great Place to Work® certified and on the list of best workplaces in Finland for several years. According to our employees, this is due to our unique, family-like company culture, the development opportunities we offer, and our meaningful mission.Specsavers is the world’s largest privately owned optical chain with stores and offices in 11 countries. Our 43,500 dedicated employees work together every day to provide eye and hearing services to 44,6 million customers worldwide. Specsavers was established in Finland in 2007, and we now have 52 stores across the country. Visit for more information about us and career opportunities at Specsavers.Want to join? Apply todayTo apply, please send us your CV using the button below. We want to respect your time, so including an application letter is optional. Feel free to apply as soon as possible.Please avoid including any photos or references to your age in your CV. It contributes to a fairer and more unbiased assessment.We review CV’s and call in for interviews continuously and in standard, our recruitment process consists of a screening, 2-rounds of interviews including a personality assessment feedback.If you’re interested in learning more about the incredible team you’ll be joining and our shared goals as a family business, visit our pages: , and .If you have questions about the position, you are welcome to contact our Country Director Lotta Holmaheikki on phone +358 (0)50 5203151. Regarding question on how to apply or the recruitment process, please reach out to Recruitment Partner, Nanna Fyrsterling on email:Diversity & Inclusion at SpecsaversSpecsavers will consider all qualified applicants for employment without regard to race, colour, religion, sex, age, national origin, disability, veteran status, sexual orientation, gender identity, or any other legally protected factor.In line with our commitment to diversity, equity, and inclusion, we integrate these principles into all aspects of our work, from product development to team building.#LI-NF1About SpecsaversIt’s 1984, on the small Channel Island of Guernsey, when the optometrist couple Doug and Mary Perkins lay the foundation of their new optical company. They revolutionised the market by offering affordable glasses to everyone.Specsavers Northern European Support Office is one of the Best WorkplacesAwards are worth a thousand words – so we’re incredibly proud that our NESO office in Copenhagen is awarded the 5th best workplace in Denmark! More than 93% of our colleagues genuinely feel our support office is a great place to work.

Expected salary

Location

Vantaa, Helsinki

Job date

Thu, 15 May 2025 06:47:23 GMT

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