Office Administrator (Grade IV)

Job title:

Office Administrator (Grade IV)

Company

Muiriosa Foundation

Job description

Who We Are:Muiríosa Foundation supports individuals (and their families) with an intellectual disability and/or autism to live self-directed, connected and fulfilling lives. Currently we employ over 1,400 staff and support people in Laois, Offaly, Westmeath, Meath, Longford, Kildare, Tipperary, Kilkenny. We provide supports through the Regional structure and the Person Centred Wing . Each region exercises a high level of devolved autonomy across all major operational functions including residential homes, day supports, respite. The Person Centred Wing offers the opportunity to have someone work with you who comes with an exclusively individualised focus on getting to know you and figuring out what needs to happen so that you get the opportunity to create the life you want for yourself. What people want is usually very ordinary but is seen as ‘extraordinary’ if you have a disability. Refer to the for further information.There are administration centres in each of the regions of the organisation.Description:Office Administrator – Clerical Officer IVPermanent Full-timeLocation: Tullamore, Co. OffalyThis administrative post holder will provide coordination supports to the Muiriosa Foundation Head Office in Axis Business Park in Tullamore as well as PA supports to the role of Chief Operating Officer.The Muiriosa Foundation is a voluntary organisation, and all staff members are required to work in accordance with the Ethos of the organisation as expressed in the Vision, Mission and Core Values.The successful candidate will be expected to:Key Responsibilities:·

• Take responsibility to ensure the smooth operation of office activities, including day-to-day functions, facilities and systems, including promoting efficiency through the use of technology or by any other means Provide comprehensive administrative support in organizing and managing appointments, meetings and events in Axis Office, Tullamore.
• Ensure all office equipment is functioning properly, including any maintenance repairs required, and report any faults that may arise to the relevant department, e.g. maintenance, ICT, in a timely manner.
• Ensure communication / phone systems are available for office activity (example MS-Teams calling / call transfers
• Link with cleaning contractors to ensure offices and all rooms are maintained to an appropriate standard.
• Ensure adequate stock levels of office & household supplies for Axis Office building and training facilities.
• Serve as the primary contact for visitors, i.e. people we support or staff visiting or contacting the office and be a welcoming face representing the organisation.
• May require guiding other visitors, for example contractors, landlord, board members, catering companies, etc. to the appropriate location.
• Administrative Support to Chief Operating Officer:
• Timesheets and Rosters Updates

Requirements for the role:

• Relevant third level qualification.
• Satisfactory extensive organisational and administration experience in an office environment.
• Previous experience providing administrative support to management.
• Experience working within a busy team environment.
• Experience of working in the community/voluntary/public sector desired.
• Excellent communication skills.
• Excellent data input skills.
• Strong working knowledge of Systems, Databases, Microsoft Suite.
• Excellent organisational, logistical and I.T skills an advantage.
• An understanding and commitment to Muiríosa’s Vision, Mission and Values.
• The ability to organise own work in order to manage multiple priorities.
• The ability to present information clearly, concisely, and confidently when speaking and writing.
• The ability to build and maintain relationships with colleagues and stakeholders to assist performing the role.
• Displays professional knowledge and skills in order to undertake role.
• Initiative and Motivation.
• A commitment to engage with AI and leverage in benefits to maximise efficiencies.

Closing Date for receipt of completed applications: Friday 15th August 2025 @ 5.00pmInformal enquiries: Breda Holohan – 087 2902803Skills and attributes:

• Excellent administration/organisational skills
• Excellent IT Skills
• Suitability as outlined in job description and person specification

Expected salary

Location

Tullamore, Co Offaly

Job date

Wed, 30 Jul 2025 00:05:22 GMT

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