Office Coordinator

Job title:

Office Coordinator

Company

Management Events

Job description

We’re Looking for an Office Coordinator – Be the Heart of Our Helsinki Office!Do you thrive in a dynamic environment where no two days are the same? Do you take pride in creating a vibrant, well-run workplace that supports and energizes the people around you?We’re looking for a highly organized and proactive Office Coordinator to become the backbone of our Helsinki headquarter. Supporting around 75 international colleagues, you’ll be the go-to person for all things office-related—ensuring smooth daily operations, nurturing a positive office atmosphere, and providing essential administrative support.Your Key Responsibilities

• Operational Excellence: Keep the Helsinki office running like clockwork. Handle all aspects of office administration – everything from meeting arrangements and travel bookings to vendor communication and office supplies.
• Craft a Thriving Workplace: Create and maintain a welcoming, inspiring office atmosphere. From a tidy, well-stocked workspace to an energizing environment, your influence will be felt every day.
• Team Player & Culture Champion: Help onboard new colleagues, organize internal events, and be a friendly, reliable point of contact for our teams. You’re the eyes and ears of the office—ready to support, inform, and connect.
• Client-Facing Professionalism: Greet visitors warmly, respond to general emails, and represent the company with professionalism and positivity.
• Administrative Powerhouse: Support Finance and Human Resources functions with tasks such as invoice handling, coordinating employee benefits and welcoming new employees, and collaborating with other departments on various administrative needs.
• Office as Your Business Card: Ensure the office is always organized, stocked, and presentable—you take pride in a space that reflects our culture and professionalism.

What You’ll Bring

• You thrive in a fast-paced setting and juggle tasks with ease (and a smile!)
• Exceptional organizational and time management skills—attention to detail is your superpower.
• A customer service mindset: you love supporting others and contributing to a positive workplace.
• A hands-on, can-do attitude with great problem-solving instincts.
• Fluency in Finnish and English is a must
• Solid Microsoft Office skills.
• A passion for operational excellence—you love the hands-on nature of keeping an office running smoothly.
• (Please note: due to the nature of this role, remote work is not possible.)

How we support you:

• Quarterly Sports & Culture and massage benefits
• Chance to earn up to 12 bonus vacation days annually
• Culture & Community: Friday hangouts, international colleagues and other fun events
• Support from your international team and thorough onboarding

Long-Term Career Opportunity
We’re looking for someone ready to grow with us and become a key part of our office community.Ready to Make a Difference?We can’t wait to meet you! Please send us your application no later than June 27th – we will be reviewing applications and starting interviews during this period.Our growth partnership solutions include:Guaranteed 1-to-1 Executive Meetings
Tailored introductions with senior decision-makers, handpicked by our customers to align with their strategic objectives.Exclusive Networking Experiences
Curated, invitation-only events that foster meaningful dialogue with key stakeholders and future partners.Brand Positioning & Thought Leadership
Opportunities to showcase expertise and influence target audiences through targeted content and speaking engagements.

Expected salary

Location

Helsinki

Job date

Sun, 22 Jun 2025 06:43:31 GMT

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