Office Manager & Culture Coordinator

Job title:

Office Manager & Culture Coordinator

Company

Ninjas in Pyjamas

Job description

Who We AreWe are Ninjas in Pyjamas, probably the world’s most legendary esports team.Born in 2000 with Counter-Strike in our blood, we have pioneered the esports scene since its inception. We earned our stripes by competing at the very top level across almost a dozen game titles and we never lose — we only win or learn.Our vision is to bring gaming culture to a world without boundaries.Office & Culture Coordinator – about the jobThe Office & Culture Coordinator is essential for managing office operations and fostering a vibrant workplace culture. This role includes overseeing maintenance, supplies, and equipment, scheduling meetings, and organizing everything around the office. Reporting into HR, the Coordinator handles onboarding, addresses employee queries, and liaises with vendors for facility services. They also plan team-building activities and company events while supporting recruitment and culture-related projects. Ultimately, this position ensures a smooth, engaging work environment.What You’ll DoServe as the point person for office manager duties including: Maintenance, Mailing, Supplies, Equipment, Bills, Errands, ShoppingSchedule meetings and appointmentsOrganize the office layout and order stationery and equipmentPartner with Head of HR to update and maintain office and general policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentManage office G&A budget, ensure that invoices are correct and paid on time.Manage contract and price negotiations with office vendors, service providers and office lease.Provide general support to visitorsOwn the onboarding and offboarding processes.Plan in-house or off-site activities, like after work events , celebrations, content days, kick offs and company conferences.Supporting HR in recruitment processes and hires.Plan team building activities, catering to company needs from time to time.Support HR in various projects such as culture related workshops, legal topics and work environment.Support the office with upcoming project eg. school visits and bootcamps.Who you areExperience as an Office Manager, Administrative Assistant, Receptionist, HR Assistant, Junior HR or Event PlannerKnowledge of Office Administrator responsibilities, systems and proceduresProficiency in MS Office and Google suitesExcellent time management skills and ability to multitask and prioritize workAttention to detail and creative problem solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentSkilled in project management and excellent in organizingHigh School degree; additional qualification as an Administrative assistant or Secretary will be a plusYou are fluent in EnglishYou can work independently on identified objectives with minimal guidance.You are able to bring in a can-do mindset, open and willing to learn and test new thingsYou are a team player at heart and always seek to fight as one (Ninja Style)You strive to get to higher levels and you welcome feedback that helps you growWhat it means to be a NinjaNinjas fight as one — no matter where you come from, who you are and what you look like you are welcome to join our dojo.Our mission is to keep pioneering the esports industry and bringing it to an ever-broadening audience, and in order to innovate we need people from all walks of life. Yes, even if you’re more into horticulture than gaming in your free time.The essence of being a Ninja is to expect the unexpected. In game and in the office we bring the energy and vision to be ready for anything at any given moment. That’s why your personal experience, your unique background and your perspectives will help us adapt and bring the Unexpected.

Expected salary

Location

Stockholm

Job date

Fri, 18 Oct 2024 04:27:15 GMT

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