ewi Recruitment
Job title:
Office Manager in Porsgrunn, Norway
Company
ewi Recruitment
Job description
Job Title: Office ManagerKey Responsibilities:Meeting and Appointment Coordination:
- Manage meeting room schedules, ensuring efficient use of office spaces for internal meetings and appointments.
Office Maintenance & Supplies:
- Ensure the office is well-maintained, handle orders for necessary office supplies, stationery, and equipment. Address employee concerns related to office management.
Mail and Communication Handling:
- Serve as the point of contact for all incoming mail (both physical post and Altinn notifications).
Visitor Support:
- Provide general assistance to visitors, ensuring a welcoming and organized experience.
Vendor Liaison:
- Collaborate with facility management vendors, including those handling cleaning, catering, and security services.
Event Planning:
- Assist with organizing and planning in-house events such as celebrations, conferences, and meetings.
Administrative Support for Onboarding:
- Provide backup and support to the admin team in organizing onboarding for new employees and visitors, including travel arrangements, IT setup, and lodging.
Executive Support:
- Act as the main point of contact for supporting the project director and management team with administrative tasks such as meeting scheduling, travel bookings, taking meeting minutes, and preparing presentations.
Requirements:
- Languages:
- Fluent in English and Norwegian.
- Technical Skills:
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Organizational Skills:
- Excellent time management and multitasking abilities.
- Strong organizational skills with the ability to prioritize tasks in a fast-paced environment.
- Communication:
- Exceptional written and verbal communication skills.
- Strong attention to detail and problem-solving abilities.
- Experience:
- Previous experience as an Office Manager or Administrative Assistant is preferred.
ewi is committed to equality in the workplace and is an equal opportunity employer. ewi is acting as an Employment Business in relation to this vacancy.
Expected salary
Location
Porsgrunn, Vestfold og Telemark
Job date
Wed, 09 Oct 2024 23:11:26 GMT
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