Onboarding Administrator

Job title:

Onboarding Administrator

Company

Fieldfisher

Job description

Join Fieldfisher as an Onboarding Administrator!As an Onboarding Administrator, you will play a pivotal role in supporting the Lead Onboarding Coordinator to ensure a seamless and thorough onboarding process for all new employees. Your responsibilities will include generating offer documents and overseeing pre-employment checks such as Security Clearance, Employment Referencing, and Occupational Health assessments. Additionally, you will maintain accurate records and input information into the firm’s HR system and personnel files. This position also offers the chance to engage in broader recruitment initiatives, providing valuable contributions to our team’s success.This role sits with our recruitment team. Part of HR, we are highly regarded for our focus on direct recruiting, onboarding, and talent retention. We operate across four key areas: fee earner recruitment, lateral hires, business services recruitment, and early careers.A bit about the role

• Responsible for completing pre-employment checks for employees (for example, employment references and medicals)
• Producing contracts of employment, offer letters and other legal documents for new joiners
• Accurately adding new employees onto the firm’s HR database
• Creating/maintaining accurate records within personnel files for all new starters
• Adding candidate data onto the firm’s systems
• Liaising with other internal teams such as payroll, IT and Lead Legal PAs to onboard new joiners
• Ensuring compliance with the firm’s GDPR regulations when handling candidate data
• Producing terms of business with external recruitment agencies and handling correspondence with these
• Keeping the team tracker up to date with progress on each new starter’s onboarding process on a daily basis
• Processing invoices
• Supporting ad hoc projects and tasks as required

A bit about you

• Previous experience of working in a data entry or/and an administrator role

• Experience of working in a law firm or professional services would be advantageous
• Proficient with Microsoft Office packages (Excel and Word)
• Strong communication skills
• Excellent time management skills
• Proven organisational skills
• Excellent attention to detail
• A positive attitude as well as being a strong team player

What We Offer:

• Inclusive & Supportive Environment: We’re a firm with real entrepreneurial drive and we don’t believe in squashing people’s individuality. Our hybrid working model and open plan workspaces encourage a sense of camaraderie.
• Comprehensive and Flexible Benefits Package: Our offering includes private medical insurance, health cash plan, dental insurance, life assurance, critical illness insurance, matched pension contributions up to 7%, holiday trading, plus many more. Visit:

for further information. * Modern Office Space: Located in the iconic Titanic Quarter with excellent commuter links and on-site parking.

• Training and Development: We’ll give you bespoke support to develop your career with our people development and IT training teams.
• Social & Community Engagement: Participate in clubs, networks, inclusive events, and charity initiatives.

Inclusion at Fieldfisher:At Fieldfisher, led by the social model of disability, we are working towards removing accessibility barriers and maximising disability and neurodiversity inclusion in our recruitment processes.Should you have any accessibility requirements, please contact a member of Fieldfisher’s recruitment team, who will work with you to implement suitable adjustments at any stage of the recruitment process. All conversations are treated in the strictest of confidence, and we would appreciate your feedback to ensure we can provide an accessible and enjoyable recruitment process.For accessibility information on our Belfast offices, visit:Recruitment process:

• An online application form (completed by clicking the apply now button) and CV submission.
• 20–30-minute introductory call with one of our experienced recruiters.
• The interview process varies depending on the role you apply for. However, your recruitment contact will always let you know what to expect from the process, so nothing should come as a surprise.
• For hybrid opportunities, candidates will be invited to visit our offices and meet the team face-to-face.
• Our average process takes around 2-3 weeks, but we will always work around your availability. You will have the chance to speak to our recruitment team at various points during your process, but if you have any specific questions before this please contact us at

.Please note that we recruit on a rolling basis, meaning that your application will most likely be reviewed before the application deadline. We will continue to accept applications until we have successfully filled the role.Fieldfisher is a European law firm with market-leading practices in many of the world’s most dynamic sectors. We are an exciting, forward-thinking organisation with a particular focus on technology, financial services, energy & natural resources, and life sciences.We are a law firm built around people with all their diversity and we strike a healthy balance between legal excellence and a down-to-earth practical approach to our clients’ needs. We believe The Future is Human, so we choose a collaborative approach with an intense focus on the end-user and consider carefully how to shape our services to add the most value to our clients.

Expected salary

Location

Belfast

Job date

Sat, 31 May 2025 04:58:14 GMT

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