Paid Legal Secretary/Receptionist Organisation Mercy Law Resource Centre Hours Full-time Location Dublin 8

Job title:

Paid Legal Secretary/Receptionist Organisation Mercy Law Resource Centre Hours Full-time Location Dublin 8

Company

Mercy Law Resource Centre

Job description

We are seeking a full time Legal Secretary/Receptionist to support the smooth operation of our dynamic and busy law centre.Title: Legal Secretary/ReceptionistEmployer: Mercy Law Resource Centre (MLRC)Location: Mercy Law Resource Centre, 25 Cork Street, Dublin 8Reports to: Solicitor in Charge – MLRCWorking Hours: Full time 9.30am – 5.30pm Mon- FriStart Date: ImmediateDuration:This key role involves managing our helpline, providing administrative support on legal cases, and overseeing day-to-day office operations. The role presents a rewarding opportunity to make a positive impact on the lives of others. The ideal candidate will be proactive, organised, and committed to our aims of promoting access to justice, and ensuring all persons are treated with respect and compassion.Key ResponsibilitiesOffice and Administrative Management

• Open and close the office daily
• Manage incoming phone calls, log queries, and make follow-up calls as needed
• Schedule and coordinate legal clinic appointments (in-person and remote)
• Maintain office supplies and liaise with service providers
• Book meeting rooms and arrange hospitality for meetings
• Monitor the general inbox and redirect emails appropriately
• Post and log outgoing correspondence

Legal and Case Support

• Open, close, and archive legal files in accordance with data protection legislation
• File and deliver documents to the Four Courts and other relevant bodies
• Maintain accurate client and advice databases
• Compile statistical reports on helpline queries, legal advice sessions, and other service data
• Provide administrative support for legal casework as needed
• Take minutes at internal and occasional external meetings
• Assist with other administrative tasks as required
• Provide onboarding training and support for new staff, interns, and volunteers

Person SpecificationEssential

• Strong administrative and organisational skills
• Proven experience in office management
• Excellent IT skills, particularly in MS Office and case management systems
• Strong interpersonal and communication skills with an ability to work with compassion, empathy and respect for clients and service users
• Experience developing and implementing systems and procedures
• Ability to work independently and as part of a team

Desirable

• Relevant third-level qualification and/or legal secretarial certification
• Experience in the community/voluntary or human rights/social justice sectors
• Experience in relevant IT functions, eg, CRM systems.

Terms & ConditionsThis is a two-year contract position with a six-month probationary period.
Salary will be commensurate with experience.MSWORD 83.00 KBApplication DetailsApplicationThe deadline for submission of applications is Wednesday 07 May 2025 at 17:00 GMT. Candidates will be contacted, if they are shortlisted for interview and to arrange a time, no later than 17:00 GMT on Friday 09 May.Interviews will take place the week of 19 May 2025 (either in person or online, depending on the candidate’s location. There is a preference for any candidate living in Ireland to attend an interview in person).Please submit: * A curriculum vitae.The CV must be no more than three pages in length and use font size no smaller than 11.It should include the names and contact details of two referees (who will not be contacted without seeking permission). * A cover letter.The letter must be no more than two pages in length and use font size no smaller than 11.Please describe why you are interested in the position and summarise your relevant experience and suitability for the post.Only applications received through will be considered. All applications must be submitted with the email subject line “Legal Secretary”. Any queries should be directed to Managing Solicitor, Freda Grealy at .Closing date for applications is 5pm on Wednesday 07 May 2025.MLRC is an equal opportunities employer.

Expected salary

Location

Southside Dublin

Job date

Fri, 18 Apr 2025 05:55:17 GMT

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