Personal Assistant

Job title:

Personal Assistant

Company

Lily Shippen

Job description

Personal Assistant / Team Secretary
Location: Leeds City Centre
Salary: Up to £37,000 per annum (DOE) plus benefitsAn exciting opportunity has arisen for an experienced and dynamic Personal Assistant / Team Secretary to support the Employer & Strategic Partnerships Director at a professional services company based in the heart of Leeds City Centre.You will join the UK’s leading organisation in their sector during an exciting period of change. This role offers the opportunity to provide comprehensive, confidential, and proactive support to the Employer & Strategic Partnerships Director, as well as broader assistance to the Employer Relationship and Professional Services team.This position is ideal for someone with prior experience in a professional services environment, looking for a busy, varied role in a supportive and collaborative team.Key Responsibilities:

• Managing and maintaining the Director’s electronic diary and email accounts, including filtering emails, responding, and delegating as necessary.
• Supporting the diary management of the senior team.
• Providing administrative support to the team, including formatting documents, creating PowerPoint presentations, and assisting with documentation production.
• Scheduling meetings with internal and external stakeholders, prioritising matters effectively, and pre-empting meeting requirements to ensure deadlines are met.
• Understanding business meeting calendars and reporting structures, and implementing appropriate administration processes.
• Preparing draft reports and presentations, ensuring quality and timely production.
• Undertaking ad-hoc research tasks on behalf of the Directors.
• Coordinating travel and accommodation arrangements, optimising the Director’s time.
• Managing expense and credit card reconciliations for the Directors.
• Assisting with team holiday coordination and managing starter/leaver checklists.

Person Specification:

• Proven experience in a similar role, supporting at Director level.
• Confident using Microsoft Office packages, particularly Outlook, Word, and PowerPoint.
• Proactive and able to take ownership of tasks with a solutions-focused mindset.
• Professional and discreet in handling sensitive information.
• A collaborative team player with strong interpersonal skills.
• Ability to build relationships with internal and external stakeholders.

Benefits:

• Highly competitive pension scheme.
• Bonus scheme.
• 24 days annual leave plus bank holidays.
• Life insurance (4x annual salary).
• Group income protection insurance.

This is a fantastic opportunity to join a well-established business with a friendly and welcoming team, gaining exposure to a fast-paced environment and contributing to the success of a reputable organisation.Lily Shippen is a leading business and executive support recruitment agency in the UK. We recruit a broad range of HR positions and connect businesses with exceptional talent. Our expertise extends to secretarial recruitment, ensuring you can hire a Personal Assistant with the skills needed to drive your business forward. We recruit for various roles, including Executive Assistants, Personal Assistants, Private PAs, Office Managers, and Chief of Staff positions, as well as supporting founders, businesses, celebrities, and private households.Our recruitment services span HR roles across the UK, including Leeds, London, Manchester, Birmingham, and Bristol. Whether you’re looking for temporary, permanent, or fixed-term contracts, we help you find the right fit for your business. We also offer a virtual assistant service and recruit for Chief of Staff positions across multiple locations.

Expected salary

£37000 per year

Location

Leeds

Job date

Wed, 27 Nov 2024 07:25:30 GMT

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