Project and Administrative Assistant

Job title:

Page Personnel

Operational Support tasks

Oversee the use of collaboration platforms, document repositories, and task management tools.
Draft reports and documentation, meeting notes, project updates, and performance summaries for leadership and stakeholders.
Maintain operational processes by developing and refine administrative procedures to improve efficiency and consistency across the team.
Coordinate the full lifecycle of committee membership, from managing vacancies and selection process to following up on membership requirements (e.g., membership status, conflict of interest declarations).
Coordinate the endorsement process.
Ensure timely preparation and delivery of documents for different stakeholders, including following up on requests for specific certificates, etc.

Events and Projects tasks

Support the planning and execution of events from A to Z, including hotel bookings for Faculty or Committee members, and managing logistics and suppliers.
When working with suppliers, place and manage orders for events-related needs, including equipment, supplies, catering, always mindful of deadlines, budgets and quality.
When organising events (in particular workshops), coordinating equipment deliveries.
Assist in managing department/project mailboxes, supporting the project coordinators by responding to inquiries from stakeholders or redirecting them as appropriate.
When required, provide on-site support during events, including setup, troubleshooting, and coordination.
Assist with post-event evaluations and reporting.

European Association in the Care sector polyvalent position with possibility to grow

Bachelor’s degree in relevant field, e.g., Project Management, Business Administration, Event Management, etc.
Minimum 3 years of experience as Personal assistant, event coordination or project assistant, or a similar role.
Strong Organizational Skills – Ability to manage multiple tasks, calendars, and priorities efficiently.
Proficiency in Office Tools – Skilled in Microsoft Office Suite (Outlook, Excel, Word, Teams) and other collaboration platforms. Willingness to learn project management tool and inhouse CRM.
Attention to Detail – Ensures accuracy in scheduling, documentation, and reporting.
Problem-Solving Mindset – Proactively identifies issues and implements practical solutions.
Stakeholder Support Approach – Provides responsive and helpful support to internal and external stakeholders.
Initiative and Proactivity – Demonstrates a proactive approach by anticipating team needs, identifying potential bottlenecks, and preparing solutions in advance.
Communication skills – Clear and professional written and verbal communication across diverse teams and outsiders. Excellent knowledge of oral and written English, Dutch and/or French is an asset.

My client is an European Association active in the care and scientific sector.

A competitive salary/benefits package.
Contract with flexible working hours and possibility to work from home.
A challenging and varied role in a highly demanding but pleasant, multicultural, academic and international environment.