Secretary/Supervisor

Job title:

Secretary/Supervisor

Company

NHS

Job description

The Pathology Blood Science Department is currently recruiting a Secretary/Supervisory role to provide comprehensive, flexible and highly efficient support to the department using a range of knowledge and skills.We offer an exciting and varied role with lots of opportunities to develop the successful candidate. The successful candidate must have good standard of English O level/GCSE or equivalent, minimum 1 years’ experience working in administrative and supervisory role. Advanced IT literacy with experience of using a range of IT systems to RSAIII/NVQIII level or equivalent experience is essential. Knowledge of medical terminology and hospital systems would be an advantageous.You will be working alongside pathway team leaders and coordinators, data entry clerks, and various other clinical and non-clinical staff to provide a high standard of administrative support across disciplines within the department.Time management skills and flexibility will be important qualities in order to balance the demands of a very busy workload as well as excellent communication and IT skills.Main duties of the jobKey tasks will include: Day to day supervision of clerical team, arranging clinics, appointment setting and follow up actions. Ordering supplies (reagents, and consumables) for the running of the equipment in the department including trouble shooting and follow up on ordering queries.Closing date of advert: 30 March 2025Date of interview: 11 April 2025About usAs a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care TogetherOur fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.In return we will offer:

• Development opportunities, including both professional and leadership development
• On-going support through every step of the way from recruitment to when you join our team and beyond.
• A variety of other staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes

Key Facts about our Trust:

• We see on average 4810 OP appointments per day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.

Date posted18 March 2025Pay schemeAgenda for changeBandBand 3Salary£24,071 to £25,674 a year pro rata paContractPermanentWorking patternFull-timeReference number320-CDCS-3555Job locationsRoyal Derby HospitalUttoxeter RoadDerbyDE22 3NEJob descriptionJob responsibilities

• Provide a high standard of secretarial and administrative support to the divisional Business Unit team.
• Day to day supervision of the clerical officers.
• Co-ordinate regular Management meetings, in advance and supplement with the production of agendas, minutes and action plan including effective minute-taking, transcription, and distribution at all meetings, including investigations and hearings.
• Co-ordinate regular and ad-hoc meetings.
• Ensure the effective co-ordination of the Blood Sciences diary/scheduler.
• Provide effective management for the distribution and prioritisation of incoming mail/emails, for individual account and delegated Blood Sciences account.
• Effective communication with members of the Blood Sciences Teams.
• Awareness and understanding of sensitive information, always ensuring strict confidentiality.
• Produce letters, memos, and associated documents to a high standard.
• Monitor and maintain records for sickness and absence and annual/study leave for the clerical officers.
• Support the Team Leader in the delivery of any regular and ad hoc, data / information requested by the management team, producing reports as required.
• Co-ordinate any necessary clerical team rotas and maintains the Department databases producing reports as required, ensuring all relevant parties are aware.
• Act as a liaison between the Blood Sciences teams and other departments across the Trust.

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS Employers Job descriptionJob responsibilities

• Provide a high standard of secretarial and administrative support to the divisional Business Unit team.
• Day to day supervision of the clerical officers.
• Co-ordinate regular Management meetings, in advance and supplement with the production of agendas, minutes and action plan including effective minute-taking, transcription, and distribution at all meetings, including investigations and hearings.
• Co-ordinate regular and ad-hoc meetings.
• Ensure the effective co-ordination of the Blood Sciences diary/scheduler.
• Provide effective management for the distribution and prioritisation of incoming mail/emails, for individual account and delegated Blood Sciences account.
• Effective communication with members of the Blood Sciences Teams.
• Awareness and understanding of sensitive information, always ensuring strict confidentiality.
• Produce letters, memos, and associated documents to a high standard.
• Monitor and maintain records for sickness and absence and annual/study leave for the clerical officers.
• Support the Team Leader in the delivery of any regular and ad hoc, data / information requested by the management team, producing reports as required.
• Co-ordinate any necessary clerical team rotas and maintains the Department databases producing reports as required, ensuring all relevant parties are aware.
• Act as a liaison between the Blood Sciences teams and other departments across the Trust.

Please see attached Job description and Person Specification. To apply please click APPLY FOR THIS JOB this link will take you to the TRAC Recruitment Site. You will need to register if you do not already have an account.Following the recent update on UK immigration policy for those on a Health and Care Visa or Skilled Worker Visa, please click on the link to check your eligibility before applying for this post as we may be unable to provide sponsorship Impacts of the changes to the UK immigration policy | NHS EmployersPerson SpecificationQualificationsEssential

• oRSA 11 typewriting word processing and audio qualifications
• oGSCE qualification or equivalent in English minimum grade C

Desirable

• oGSCE qualification in Mathematics (or equivalent)
• oIT qualification

Experience and knowledgeEssential

• oOffice based procedures
• oSupervisory experience

Desirable

• oCommunicate effectively

Skills and AbilityEssential

• oOrganisational Skills
• oUse of Microsoft office and email systems

Desirable

• oWorking under pressure

Person SpecificationQualificationsEssential

• oRSA 11 typewriting word processing and audio qualifications
• oGSCE qualification or equivalent in English minimum grade C

Desirable

• oGSCE qualification in Mathematics (or equivalent)
• oIT qualification

Experience and knowledgeEssential

• oOffice based procedures
• oSupervisory experience

Desirable

• oCommunicate effectively

Skills and AbilityEssential

• oOrganisational Skills
• oUse of Microsoft office and email systems

Desirable

• oWorking under pressure

Expected salary

£24071 – 25674 per year

Location

Derby

Job date

Thu, 20 Mar 2025 04:42:08 GMT

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