Senior Officer, Executive Office

Berufsbezeichnung:

Senior Officer, Executive Office

Unternehmen

UNOPS

Stellenbeschreibung

UNOPS hosts Sustainable Energy for All (SEforALL) Secretariat/Programme in Vienna, Austria. Sustainable Energy for All (SEforALL) is an independent organization with a global mandate to accelerate progress on the energy transition in emerging and developing countries. We work at the intersection of energy, climate, and development. We collaborate with governments and partners worldwide to end energy poverty, accelerate the deployment of renewable energy solutions, and combat climate change.Our vision is a world where everyone, everywhere, can lead a dignified life on a healthy planet, powered by sustainable energy. We promote this vision by pushing for higher ambitions, stronger policies, greater finance flows, increased localization and green jobs, and faster results toward an energy transition that leaves no one behind.Former UN Secretary-General Ban Ki-moon launched the Sustainable Energy for All initiative in 2011. Since then, our CEO has served as the UN Secretary-General’s Special Representative for Sustainable Energy for All and Co-Chair of UN-Energy.This position is located within the Executive Office team. The main objective of the Executive Office is to provide support to the CEO/SRSG, the leadership team and the Governance Board to ensure efficient and effective leadership, implementation of organization’s strategic direction and collaboration across the organization and teams.Under the guidance and support of the Deputy CEO and in close coordination with …Under the guidance and support of the Deputy CEO and in close coordination with the Executive Office, the Senior Officer, Executive Office will take full end-to-end accountability for providing administrative and content support to the DCEO. This includes undertaking routine and non-routine actions on administrative processes and steps, in alignment with the needs of the CEO/SRSG. S/He will develop studies and briefs to support the DCEO role. The Senior Officer will interact with a wide range of people globally, across government, private sector, NGO and international organizations, at the working level as well as at the highest leadership level.
The responsibilities of the Senior Officer, Executive Office, include but are not limited to:Oversee the management of the DCEO agenda and correspondence proactively managing priorities, ensuring alignment with strategic goals, and responding to requests from various stakeholders related to meetings and engagements.Coordinate and optimize the logistics and preparations of the DCEO’s travel ensuring. all trips are strategically planned, including travel arrangements, setting up meetings and and the creation of comprehensive briefing materials to support high-level engagementsFacilitate and drive key outcomes from DCEO meetings including leading the development and distribution of meeting minutes, tracking follow-up actions, and ensuring timely implementation of decisions across teamsManage information in Salesforce regarding the DCEO planned and completed meetings and missions, maintaining accurate and up-to-date records of briefing and meeting notes to inform decision-making Provide DCEO with informative and detailed briefing notes on critical topics, offering insights and inputs supporting the DCEO in his functionSupport the DCEO’s priorities management, including monitoring deadlines, overseeing coordination between P&D, MEL and Communications and ensuring alignment with overall organizational goals.;Serve as a key liaison. with the Executive Office to facilitate seamless coordination and integration of activities across the DCEO, CEO/SRSG and Chief of Staff ensuring alignment and operational efficiency.Take initiative in driving additional tasks as required, providing support to the DCEO in ensuring that all organizational and operational goals are met effectively.Education An advanced university degree ( Master’s degree or …Education

• An advanced university degree ( Master’s degree or equivalent) in Management, Economics, International Relations, Development Studies or a related field is required.
• A first level university degree (Bachelor’s degree or equivalent) in a related field with an additional 2 years of relevant experience will be considered in lieu of the Masters degree.

Work Experience

• Minimum 2 years of relevant experience in executive support, administration, coordination, planning, and/or project management is required.
• Experience in and knowledge of the energy sector is an asset.
• Previous experience working in an international organization is an asset.
• Previous experience working in an Executive Office is a strong asset.

LanguageFluency in English is required.Working knowledge of another, official UN language is an asset.Treats all individuals with respect; responds sensitively to differences and enc…Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.Contract type: International Individual Contract Contract level: ICS 9 /IICA…

• Contract type: International Individual Contract
• Contract level: ICS 9 /IICA 1
• Contract duration: Ongoing ICA – ‘Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.’

For more details about the ICA contractual modality, please follow this link:Please note that UNOPS does not accept unsolicited resumes. Applic…Please note that UNOPS does not accept unsolicited resumes.Applications received after the closing date will not be considered.Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.Terms and ConditionsFor staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.For retainer contracts, you must complete a few mandatory courses ( they take around 4 hours to complete) in your own time, before providing services to UNOPS. Refreshers or new mandatory courses may be required during your contract. Please note that you will not receive any compensation for taking courses and refreshers. For more information on a retainer contract .All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

Erwartetes Gehalt

Standort

Wien

Jobdatum

Thu, 16 Jan 2025 23:16:35 GMT

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