Site Administrator/Coordinator/Secretary

Job title:

Site Administrator/Coordinator/Secretary

Company

Head Energy Denmark A/S

Job description

Head Energy skal bemande Marine Koordinerings Centeret, der skal servicere Thor Havvindpark for vores kunde RWE.Marine Koordinations Centeret ligger på Thyborøn Havn (onshore) og vi søger hertil en kandidat til rollen som:

• Site Administrator/Coordinator/Secretary

Ressourcen er lidt en blæksprutte, der skal arbejde med blandt andet certifikatet styring på teknikere der skal ud i parken, daglige administrations opgaver på kontoret i Thyborøn, logistik for RWE folk osv. Skal kunne begå sig på engelsk og måske også tage referater på engelsk.Vedhæftet er en rolle beskrivelser der nok dækker 80%!Der er tale om en mandag-fredag stilling 8-16.Tilbyder projektansættelse hos Head Energy (pension, sundhedssikring osv.)Site Coordinator/SC
Basic Data:
Mission of function
The SC manages typical administrative tasks on a construction site and reports functionally to the Site
Management The SC acts as a central point of contact and interacts with all stakeholders involved in the project
execution.
Dimension of function
The SC contributes to the safe execution of projects on site on behalf of Site Management. The SC is primarily
responsible for the daily planning and execution within individual area and functions of the construction site, as
directed by the Site Manager.
The SC is a key interface to all Site Team members, visitors, clients and back office and must maintain good
relationships at all times. The SC is authorized to make corrections, changes or rejections within the assigned
area of responsibility to ensure compliance with and adherence to VF procedures and policies.
Contacts
Internal:
Site Management and Site Team, Site Support, Departments and all other internal Interface to/from the site.
.
External:
Customers, subcontractors, suppliers and all other external contacts to/from the site.
Areas of Responsibility:
· Collect and verify different data from multiple sources, consolidate various data and distribute to relevant
stakeholders, internal and external. Provide feedback to data owner in case of deviations. Monitor, verify
and correct reports prior to submittal, such as time registration overviews, KPI reports, vendor reports, crew
change lists, etc.
· Arrange transport and accommodation for site personnel travelling to/from Project in line with Project
specific transport concept. Organize and manage crew changes to/from specific site location by producing
crew change manifests per defined format based on manning plans. Coordinate with Site Management and
· Act as first face and point of contact to visitors and site personnel to/from site, as receptionist including
reporting, data entry, keeping visitor log and answering phone calls.
· Organize, arrange and coordinate meetings on site. Prepare, distribute, and file meeting minutes.
· Comply with the Environment, Health & Safety rules on Site. Active support through participation in toolbox
talks and safety campaigns.
· Tracks stocks of office supplies and place orders when necessary.
· PO creation and budget checking when necessary. (If Project requests it)
· Update and maintain records and databases, such as personnel data/certificates/qualifications/training
details into internal or customer system after verification of validity and of compliance.
· Execute Site administrative activities and operations to secure efficiency and compliance with company
policies.
· Assist and train colleagues when necessary.
Competencies:
· Expert within business administration – Structured and organized.
· Advanced communication skills in multicultural environments.
· English language proficiency.
· Customer-oriented and service-minded.
· Advanced IT Skills – MS Outlook, Office 365 (Word, Excel, OneDrive).
· Team player.
· Self-motivated and trustworthy.
· Schedule management.
· Quality Oriented
· SAP
· Knowledge and interest in industry – wind turbine industry, construction projects.
· Safety awareness
· Analysis/statistics
Qualifications:
Professional
· Proven experience as office / business administrator, assistant or relevant role. Qualifications in secretarial
studies will be an advantage.
Project/Process
· Familiarity with office management procedures and preferably within the Offshore Wind Industry.
Intercultural
· Living and working experience in an intercultural environment
Capabilities:
· Team Skills
· Ability to Learn
· Communication Skills
· Customer Focus
· Ability to Analyze
· Change Orientation
Additional Requirements:
· This role is site based.
· Training and certificates: Country specifics may apply e.g.: ).
· PPE: Glasses, boots, helmet, gloves and high visibility jacket.

Expected salary

Location

Thyborøn, Midtjylland

Job date

Tue, 26 Nov 2024 23:01:58 GMT

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