Tender, Finance & Administration Coordinator 100% (m/f)

Berufsbezeichnung:

Tender, Finance & Administration Coordinator 100% (m/f)

Unternehmen

ARX Group

Stellenbeschreibung

ARX is a global network of specialists in engineering, design, and architecture. Our team offers 360° consulting, project management, and technical services in:airports, bridges, buildings, cableways,
digital innovation, environment, equipment,
geology, geotechnics, hydropower, metros,
nuclear plants, oil & gas, pipelines, ports,
railways, river engineering, roads, traffic,
tunnels, and water/wastewater treatment.With offices across Europe, North and South America, Asia, Africa, and Oceania, our agile task force combines global expertise with local know-how.Airport Competence GmbH, part of Arx Group, has been a trusted brand in the airport industry for over 30 years recogniezed for its holistic approach to business and technical airport development. Clients benefit from a wide range of aviation skills, services, and global expertise for effective and convenient solutions.With more than 400 consulting projects and 120 airport transactions, the Group is an ideal partner for airport privatization and development and well known in the airport industry.For our office in Vienna, we are looking for a passionate and experiencedTender, Finance & Administration Coordinator – 100% (m/f)to join and help us shape the airports of the future.Responsibilities:Finance & Controlling (approx. 40%)

• Recording, evaluating and analyzing all accounting transactions within the company
• Providing relevant financial key figures for senior management
• Preparing financial, monthly and quarterly reports
• Acting as a point of contact for banks and tax advisors
• Year-end closing activities, preparation of preliminary balance sheets and documentation for the tax advisor

Tender Management (approx. 40%)

• Supporting the branch management in the preparation and handling of tenders
• Entering and managing tenders via group-wide SharePoint platforms and e-procurement portals
• Creating checklists for incoming tenders; coordinating with project managers and planning required actions
• Monitoring deadlines and ensuring the timely preparation of administrative bid content (cover letters, Q&A documents, submission files)
• Compiling complete tender documents including formatting, language review, and dispatch
• Preparing internal reports on submissions, contract awards, and feedback
• Maintaining supporting standard documents such as CVs, reference sheets, and client letters

General Administration & Office Organization (approx. 20%)

• Providing general administrative and commercial support for project administration
• Supporting the administration team with organizational, administrative and commercial tasks
• Assisting with the preparation of presentations and marketing materials
• Coordinating administrative HR matters (vacation lists, salary overviews)
• Supporting internal reporting as well as IT and archiving processes

Requirements:

• Completed training or education in administration, office management, or a comparable discipline
• 3–5 years of professional experience in an administrative role
• Experience in management support is an advantage
• Familiarity with tender coordination or public procurement is a plus
• Interest in aviation, mobility, or infrastructure is advantageous
• Excellent skills in MS Office, particularly Word and Excel; knowledge of Dynamics is a plus
• Strong organizational skills and effective time management
• Experience in planning, coordination, and schedule management
• Excellent communication skills, both written and verbal
• Accuracy, initiative, and the ability to prioritize tasks effectively
• Very good command of German (at least level C1) and good English skills

We Offer:

• A varied role with a high level of personal responsibility
• Space for your ideas in a dynamic and innovative work environment
• A motivated team that values collaboration and creativity
• Global exchange with our experts from other disciplines and international locations
• Support for personal development and training based on your interests
• A modern, well-equipped workplace located directly at Vienna Airport
• Attractive permanent employment. The minimum salary for this position is € 3,500 gross per month (full-time basis). Overpayment is possible depending on qualifications and experience

Ready to Join Us?
If you are excited by the idea of shaping tomorrow’s airports and working with an experienced, motivated team, we would love to hear from you.

Erwartetes Gehalt

€3500 per month

Standort

Schwechat, Niederösterreich – Wien

Jobdatum

Wed, 30 Jul 2025 00:18:42 GMT

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