Travelling EA/PA Job

Job title:

Travelling EA/PA Job

Company

Eden Private Staff

Job description

Exciting EA/PA role in Switzerland supporting a high-net-worth individual with business, personal tasks, and 50% travel, offering a generous salary.Job Summary:The client based in Zurich requires a highly organized, proactive, and flexible Executive Assistant / Personal Assistant to assist with business correspondence, scheduling, and personal tasks. The role involves significant international travel (approximately 50%) and coordination of personal and professional matters. The candidate will be expected to handle confidential information with discretion, manage household staff, plan events, and ensure all travel and logistical arrangements are efficiently coordinated.Additionally, the EA will manage day-to-day household tasks, including pet care for a small dog, as well as organizing family matters when required. The role offers the flexibility to work across varying hours and locations depending on the client’s schedule, and occasional evening or weekend work may be required.Job Specification:

• Travel and Logistical Coordination: Organize all travel arrangements, including flights, accommodation, transportation, and logistics for both personal and business trips.
• Staff Management (Household and Administrative): Oversee household staff, ensuring smooth daily operations and liaising with the chief of staff and board of advisors as needed. (approx. 10 staff members)
• Sensitive Information Handling: Discreet handling of confidential and sensitive information.
• Event Planning: Organize and manage business and personal events, liaising with vendors, venues, and other external stakeholders.
• Client/Stakeholder Relations: Build and maintain strong relationships with key clients and stakeholders.
• Project Management: Manage key projects, ensuring deadlines and objectives are met.
• Research and Analysis: Conduct research and provide detailed analysis on various topics to support the client.
• Crisis Management: Manage and resolve any urgent matters or issues.
• Personal Tasks and Pet Care: Assist with personal errands, calendar management, and care for a small dog.
• Calendar/Schedule Management: Efficiently manage and coordinate the executive’s busy calendar.
• Document/File Management: Maintain accurate records and filing systems.
• Budgeting/Expense Tracking: Monitor and track expenses related to business and personal activities.
• Staff Liaison: Coordinate with household staff and ensure smooth day-to-day operations.
• Health/Wellness Coordination: Assist in managing health and wellness activities for the executive.

Candidate Specification:

• Qualifications: Graduate-level education required.
• Right to work in Switzerland: We can’t accept candidates without the right to work in Switzerland.
• Experience: Previous experience in executive or HNWI-level roles. Ideally, experience in investment, financial, or legal sectors.
• Languages: Fluent in English. Additional languages: Spanish, Russian, or Mandarin.
• Skills and Attributes:

• Proactive and highly detail-oriented
• Emotionally intelligent, adaptable, and resilient
• Experienced in managing sensitive information and high-profile tasks
• Tech and AI proficient
• Positive, driven, and highly organized

Additional Information:

• The role will support solely the principal, though collaboration with the chief of staff and board of advisors will be required.
• Accommodation can be provided if necessary.

DBS required at offer stageHow to apply:Applying for this position: Please email your interest in this position to . Please ensure you include the reference number for the position you are applying for (found at the top of the advert). For candidates who are not currently registered with Eden Private Staff, please include an up-to-date CV when applying. Applicants for this position should have excellent checkable references and a valid DBS. Please note we only register candidates with a minimum 3 years’ experience in a similar role.

Expected salary

Location

Zurich

Job date

Wed, 02 Apr 2025 22:06:34 GMT

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